News in the Channel - Issue #5

CONFIDENTIAL SCANNING

CONTINUED

personal health records to matters of national security, making robust security imperative. Companies, therefore, need to ensure every aspect of their technology stack is secured, including scanners. There are opportunities for companies to make scanning and information sharing more secure. Filestream’s document management solution, for instance, includes AES 256 encryption to keep data protected. However, companies struggle to find and implement the most secure solutions. Secure and effective digitisation can be achieved in a number of ways, both with internal solutions and outsourced services. Using data capture software can make the task of sharing data much quicker and more efficient for the operative, while reducing the number of risks businesses face. It also helps to guarantee documents actually end up in the right location without the risk of misdirection and theft. Secure solutions can even be built into the hardware companies use. Epson’s DS- 790WN network scanner is designed for multi-person use, which makes security of paramount importance to those using it. It has the capability of offering various authentication methods directly from the device, driven by Epson’s Document Capture Pro Server software. For additional integration, the Epson Open Platform allows third-party developers to create customised solutions that meet a company’s specific needs. Another essential consideration when it comes to confidential scanning is the ability to demonstrate an audit trail. Being able to prove who accessed a document, when it was accessed, and what was done with it can be

invaluable in the event of a breach or investigation.

Andrew Cowling channel marketing manager PFU (EMEA) Ltd

As Andrew Cowling, channel marketing manager at PFU (EMEA) Limited explains, “scanning software, such as PaperStream NX Manager can be a solution to these problems. Offering features such as access authentication, means that jobs can only be accessed by those with the right profiles, and scans can be directed to secure locations. It also offers data encryption to help prevent data leakage and enhance security, whilst a full audit trail maintains a complete record of who and when a document was accessed. “ The importance of confidential scanning cannot be overstated. Companies need to invest in confidential scanning tools to keep information encrypted, safe, and protected. Leaving confidential data unprotected can expose companies to a multitude of threats and vulnerabilities. Secure solutions can be built into the hardware companies use or obtained through outsourced services. It is vital for companies to take proactive measures to ensure confidential information remains secure in the age of hybrid working.

pfu.ricoh.com/

Companies scanning tools to keep information encrypted, safe, and protected. “ ” need to invest in confidential

68 % of organisations have funding for digitisation projects

22 % of organisations are targeting paperless operations

The benefits of scanning are widely accepted

This independent report by Quocirca explores market insights into digitisation being provided by scanning. Download the report at northamber.com/fujitsu

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