MPS
BENEFIT #4 Improved efficiencies
The amount of time that staff spend on printer- related tasks is often underestimated. The process of printing, scanning, copying or faxing documents on outdated or poorly configured technology can be tedious and time-consuming. And that’s not even taking into account the time spent troubleshooting device malfunctions, fixing paper jams and replacing ink and toner cartridges. A MPS can help organisations to identify and eliminate these inefficiencies by reducing the hidden waste of staff time incurred on day-to-day print maintenance tasks. By combining the best-in- class print software with the latest print hardware, MPS can significantly optimise an organisation’s operational efficiency. MPS providers can monitor usage and provide reports on it, which can help organisations identify patterns and make adjustments accordingly. This can help to reduce printing costs and improve the overall document capabilities of the organisation.
software, and automate the delivery of services, from regular preventative maintenance to just-in- time replacement of toner. This not only improves an organisation’s productivity, but also enhances their document capabilities overall. With MPS in place, the IT department can focus on more pressing matters and organisations can benefit from improved efficiency and streamlined workflows. BENEFIT #3 Eliminate excess costs and regain control MPS can help organisations to reduce and control their printing costs by providing a tailored solution that covers all their document requirements under a single agreement with a fixed monthly fee. By using a specialised MPS provider to handle all printing, copying and scanning needs, organisations can dramatically reduce costs. Another way that MPS can help reduce costs is by rationalising the number of print devices. This can be achieved by removing unnecessary or legacy technology that creates inefficiencies for the workforce. MPS providers can also establish print software and policies such as ‘pull-printing’ to reduce output and lower printing costs. Another cost-saving aspect of MPS is the integration of all print devices onto dedicated monitoring systems. This ensures automated management and delivery of replacement toners and servicing. Managing individual print devices one by one is more expensive than having an automated, cloud-based system for managing at scale. Additionally, MPS can help organisations avoid the cost associated with stockpiling unused inventory. In summary, leveraging a MPS provider can reduce costs by between 20-40% by removing the need to manage any part of the print environment. MPS provides clear and transparent costs from day one, allowing for appropriate budgeting and financial visibility.
MPS providers can help organisations to identify the most efficient print “ solutions that can reduce the amount of resources consumed, along with associated power
BENEFIT #5 Lower carbon footprint and improved sustainability
MPS can help organisations to reduce their environmental impact and lower their carbon footprint. With specialised device monitoring software in place, MPS can identify and track print usage, as well as associated costs, allowing organisations to intervene and reduce their environmental impact. MPS providers can help organisations to identify the most efficient print solutions that can reduce the amount of resources consumed, along with associated power and electricity consumption. This can be achieved by rationalising the number of print devices, removing unnecessary or legacy technology and implementing print policies that reduce output and lower printing costs. In addition, MPS can help organisations to reduce paper consumption by digitising documents and promoting paperless workflows.
and electricity consumption.
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BENEFIT #6
Cut waste MPS can help organisations reduce waste by introducing print policies such as default printing procedures and follow-me printing. These policies can set defaults for printing in black and white or double-sided, which can reduce colour usage and paper consumption. Follow-me printing ensures that print jobs are only released when staff log in
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