MPS
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aspects of document management and security. Providing training and support to help employees understand their responsibilities with regard to data protection and to ensure that they are aware of the risks associated with mishandling sensitive data is just another service that MPS can offer.
BENEFIT #9 Align document capabilities to your customer’s needs
An effective MPS can help align an organisation’s document capabilities with its specific business needs. By analysing the current document infrastructure and identifying areas for improvement, an MPS provider can design a customised solution that streamlines processes and optimises the use of print hardware and software. This can include implementing advanced features such as mobile printing, cloud-based document management, and advanced security measures to ensure that sensitive information is protected. By aligning the organisation’s document capabilities with its needs, an MPS can help improve efficiency, reduce costs and ensure compliance with industry regulations. Overall, a MPS can play a crucial role in ensuring the organisation’s document infrastructure is fully aligned with the organisation’s needs.
to the device and choose to print, reducing the chance of unclaimed and discarded printouts. An effective MPS can save up to 20% of print output which is otherwise left at print devices, only to be discarded insecurely. BENEFIT #7 Improve information security and data protection A thorough print audit and assessment will identify any security risks your network or organisation currently faces. The subsequent MPS will then help to mitigate those risks with a tailored print security plan. This could include recommending printer sign-in procedures to minimise documents being stolen from output trays, or involve waste disposal and document management facilities. The print security plan could also advise on installing multi-functional print devices with automatic hard drive wiping software and network- level solutions to reduce the risk of information being retrieved by hackers. This way, sensitive information is always kept secure, and organisations can rest easy knowing that their data is protected.
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With the strict legislation surrounding the storage, management and use of Personal Identifiable Information organisations must ensure their document infrastructure is compliant and able to adapt to future regulations.
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In conclusion A successful MPS will provide numerous benefits for customers, including cost reduction and control, improved cash flow, increased productivity and efficiency, reduced environmental impact, waste reduction, enhanced information security, compliance with regulations, and alignment of document capabilities to the company’s specific needs. MPS are an effective solution for managing and optimising an organisation’s printing hardware, software and consumables, allowing businesses to improve their overall document capabilities and streamline their operations. By working with a managed print provider, companies can ensure that their print environment is cost-effective, efficient, and secure, while also reducing their environmental impact and meeting compliance requirements.
BENEFIT #8 Meet compliance and regulations
By providing tailored document processes and workflows, as well as bespoke document-related consultancy, MPS providers can help organisations meet the strict data compliance criteria required by General Data Protection Regulations (GDPR). With the strict legislation surrounding the storage, management and use of Personal Identifiable Information, organisations must ensure their document infrastructure is compliant and able to adapt to future regulations. This can be achieved through a comprehensive MPS that addresses all
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